See the NOVUS Walkthrough Guide for further information.
All new securities are created in the PARTNER program the same way, whether insurers, clients, silent agents, assessors, or consultants. Revenue accounts can also be set up in the PARTNER program, for the collection of different revenue streams such as brokerage, bank fees, administration fees, and stamp duty - set up in the FEES program.
When a new partner is created, typing in the full name field will show a drop-down with partners already created with a similar name, at this point an existing partner can be selected for editing.
Where you directly transact with a partner, the use of a proper name for the partner account code is advised; for example, "assured insured services" would create the code 'ASINSV" whilst "assured brokers ltd" would create "ASSUBS". For original assureds, the use of the system generated account code allocation (where NOVUS will assign a unique account code, much like a bank account number) is advised. This field is populated with the next system-generated number by tabbing through the partner A/C field. This naming convention assists to differentiate between types of accounts and recognising accounts in the system quickly. When selecting a partner account code, special characters or spaces must not be used ( for example &,%,!.).
The roles of a partner are defined by a suffix, or if the partner is performing more than one role, more than one suffix. For a carrier use ‘.’, a client ‘*’, a third-party/silent agent ‘-‘
A sanctions check can be requested in the PARTNER program by clicking sanctions check in the bottom right corner of the screen. This will put the sanctions check in the sanctions checker queue, which can be found in the additional tabs panel, in the sanctions checker tab.
To support changes to the sanctions checking service provider, four read-only fields are displayed on the Sanctions tab in PARTNER and EPARTNER: Sanctioned (checked if partner has been sanctioned), Sanctioned Date (the date the sanctioned status was set), Cleared By (email address of the individual who cleared the sanctioned status) and Cleared By Date (the date the individual cleared the sanctioned status). These four fields are also available as optional columns in EPARTLIST.
To enable improved accuracy in the sanctions checker, where the PARTNER program account type is ‘individual’, the title, first name, other names and surname can be specified separately. The account type must be selected first to enable the individual name element fields. The full name is stored using individual inputs with a maximum of 55 characters
The following fields are on the PARTNER screen. If mandatory fields (denoted by a *) are not completed, this will be noted in the bottom right-hand corner of the screen which will display a red cross. Clicking this will take you to the required mandatory fields that have not been completed. Once all required fields have been entered, a green tick (checkmark) will replace the red cross and there will be a note to show that all required fields have been entered.
|Account Type||Select a company or individual from the drop-down list|
|Full Name*||Full name of the partner|
|Short Name*||A short name for convenience (15 characters)|
|Trading As||The full trading name to be used on the cover note (for the market breakdown of underwriters)|
|Organisation||This field can be used where head office arrangements apply or to group partners together for other internal reporting purposes|
|Created On||Inserted by the system|
|Created By||Inserted by the system|
|Partner A/C*||Account code (8 characters)|
|Mail Codes*||Partners can be categorised into groups for mailings. Reportage can be produced to supply names and addresses for merging with standard letters. As all trading partners are held in one central location, they can be categorised into their typical roles for mailing: overseas insurers, overseas brokers, solicitors, agents, marine brokers, marine insurers, clients etc. One partner may have multiple mailing codes|
|Suffixes||Carrier ‘.’, client ‘*’, third party/silent agent ‘-‘|
|Stopped*||Set this to ‘Y’ to prevent future use of this security as a client or a carrier on the market|
|Acc. Handler||Select the account handler from the drop-down list|
|Lat/Long (Correspondence Address Tab)||Latitude/Longitude of the address|
|Address 1 (Correspondence Address Tab)||First line of address|
|Address 2 (Correspondence Address Tab)||Second line of address|
|Address 3 (Correspondence Address Tab)||Third line of address|
|City/Town (Correspondence Address Tab)||City/town|
|Zip Code (Correspondence Address Tab)||Zip code|
|Country (Correspondence Address Tab)||Country|
|State (Correspondence Address Tab)||State|
|County (Correspondence Address Tab)||County|
|Cresta Zone (Correspondence Address Tab)||Cresta (Catastrophe Risk Evaluation and Standardising Target Accumulations)zone|
|Email (Contact Details Tab)||Email address|
|Telephone (1) (Contact Details Tab)||Telephone number. This field allows 20 characters for numeric, + and () special characters only, with spaces (e.g. +(0)1929 472 210)|
|Telephone (2) (Contact Details Tab)||Telephone number|
|Fax (Contact Details Tab)||Fax number|
|Website (Contact Details Tab)||Website address|
|FAO (Contact Details Tab)||(For the attention of) Name of the main contact - as used in mailings|
|Salutation (Contact Details Tab)||Appropriate version of the contact name for mailing: Sir, Mr Smith, James etc|
|Agency (Business Information tab)||Enter R, C or W as per FCA definitions, or Y or A for insurance. An Agency Type table exists in CODES to support Agency Field on the Business Information tab in the PARTNER program|
|Partner Classification (Business Information tab)||Partner classification|
|Status||The account can be set to status as defined in the CODES program. Typically, 'stopped', 'client letter' and 'under advisement'. If there are no restrictions leave it as null. Stopped accounts cannot be used on a market and do not show in the available partners' list of values where used. The command console can be configured to capture the use of a partner with a specific code, for example: 'client letter', and an appropriate action/email/message can be performed such as to notify the compliance officer|
|FCA No (Business Information tab)||FCA registration number. Up 10 numeric digits permitted|
|CH Ref (Business Information tab)||Companies House reference|
|ERN (Business Information tab)||Employer reference number|
|Country Reg* (Business Information tab)||Country of the partner for the reporting purposes|
|Flood Zone Group (Business Information tab)||Flood zone group assigned in the CODES program|
|No of policies (Business Information tab)||Number of policies - inserted by the system|
|No of Claims (Business Information tab)||Number of claims - inserted by the system|
|Standard Industrial Classification (SIC) (Business Information tab)|| |
This section allows the user to assign a Standard Industrial Classification Code to a partner (to identify the primary business of the partner), and identify which regulatory body issued the SIC code. This information is not mandated but is recommended that it should be completed to be used for Lloyd's Coverholder Standard Reporting on the Original Assured (Policyholder).
If Reg Country = “AU” or “NZ” Australia or New Zealand and Partner type = “Company” then Industrial Classification codeset = ANZSIC.
If Reg Country = “US” (USA) and Partner type = “Company” then Industrial Classification codeset = “NAICS”.
If Reg Country = “HK” Hong Kong and Partner type = “Company” then Industrial Classification codeset = “HKSIC”.
If Reg Country = “GB” (United Kingdom) and Partner type = “Company” then Industrial Classification codeset = “UKSIC”.
|Codeset||Select from a List of Values supported by Indust' Classification Codeset (GID 104).|
|SIC||Select from a List of Values returned for the selected Indust' Classification Codeset supported by Industrial Classifications (GID 100)|
|ID Authority (Business Information tab)|
This section allows the user to assign a Unique ID to a partner, and identify which regulatory body issued the Unique ID. This information is mandated where the Country of Registration is Spain, Italy or the US, and is recommended that it should be completed to be used for Lloyd's Coverholder Standard Reporting on the Original Assured (Policyholder). The ID Authority option is mandatory with the Unique ID depending on the country and Account Type chosen.
|Codeset||Country dependent codeset will be auto-populated, supported by ID Authority codeset GID 109.|
If Reg Country = “ES” (Spain) and Partner type = “Individual” then ID Authority codeset = NIF.
If Reg Country = “ES” (Spain) and Partner type = “Company” then ID Authority codeset = CIF.
If Reg Country = “IT” (Italy) and Partner type = “Company” or “Individual” then ID Authority codeset = Fiscale.
If Reg Country = “US” (USA) and Partner type = “Company” then ID Authority codeset = NAIC. If Reg Country = “GB” (USA) and Partner type = “Company” then ID Authority codeset = DUNS.
If Reg Country = “GB” (USA) and Partner type = “Individual” then ID Authority codeset = NI.
The last 2 are NOT currently mandatory for Lloyd's Coverholder Standard Reporting.
|Unique ID||When a valid Account Type and Country of Registration have been selected, enter the Unique ID for the partner|
|Co-Broker (Accounting tab)||Co-Broker account code for blocking account|
|Carrier ID (Accounting tab)||Bureau pseudonym or non-Lloyd's ID|
|Coverholder PIN (Accounting tab)||Lloyd’s cover holder's personal identification number, if applicable|
|VAT Status* (Accounting tab)||Zero-rated or exempt|
|Zombie (Accounting tab)||Select if this is a zombie account from the drop-down list|
|LORS Code (Accounting tab)||Lloyd's outward reinsurance code|
|Client (Accounting tab)||Client account code for blocking account|
|Carrier ID No (Accounting tab)||Bureau syndicate number or non-Lloyd's reference|
|Hub (Accounting tab)||Select the hub from the drop-down list|
|Class ID (Accounting tab)||Class reference (IUA)|
|Broker No (Accounting tab)||Lloyd’s registered broker number, if applicable|
|Turnover (Accounting tab)||Dropdown list to select turnover required for reporting purposes|
|U/W (Accounting tab)||Underwriter account code for blocking account|
|Currencies Allowed* (Accounting tab)||Partners can be configured to only be able to transact in certain currencies. Revenue accounts must have 'ALL'|
|N/A Tax Codes (Accounting tab)||If a partner is exempt from a specific tax then this is configured by entering that tax code (1 character) as set up in the FEES program|
|Bureau Flag (Accounting tab)||Set this to Y if the security is a bureau. The system expects LYD, IUA and ILU to be the appropriate codes for Lloyd’s, International Underwriting Association (formerly PSAC/LIRMA) and Institute of London Underwriters respectively|
|Revenue (Accounting tab)||Set this code to be a designated revenue account - The code must be 3 characters or less, typically: XBK - brokerage, XBS - stamp duty, XBA - administration fee etc. Taxes and fees can be collected within a revenue account for easy statement production on these dedicated accounts|
|Employees (Accounting tab)||Enter the number of employees. The Number of Employees field has two decimal places, to allow clients to hold an average number of employees over a year.|
|Inward Bordereau Styles (Configuration tab)||Enter the risk profile, premium and claim style|
|Outward Bordereau Styles (Configuration tab)||Select the booked and paid bordereau styles from the drop-down list|
|Division List* (Configuration tab)|| Partners can be permitted to be used by users in one or more divisions. This facility can be used to control client or insurer availability to a particular division. For example, if the company wants to have three associated agents of captive brokers working as separate divisions but must produce and maintain their own clients.
NB: In HELIX partners can only be configured to be used on the divisions if the user who creates these up has appropriate permission levels - as defined in the WHO program
|TOBA Start Date (TOBA tab)||Terms of the business agreement start date|
|TOBA Annual (TOBA tab)||Terms of business agreement - annually renewable Y/N|
|TOBA User (TOBA tab)||User responsible for managing the terms of the business agreement - inserted by the system|
|Balances Tab||A list of balances for the partner|
|Sanctions Tab||A list of queued and passed sanctions for the partner account including details of requester, date and time requested, and status|
Table of Contents
To create a new Partner Account
- Complete the full name and partner A/C fields
- Using the tab key, navigate through the fields completing relevant data, including the tabs at the bottom of the screen
- Once all necessary fields have been completed the green tick and note will display that all required fields have been completed, and the save button will be enabled.
NB: Creating a co-broker in a market setup will automatically prompt to put in that third party as a co-broker line. Setting up account codes in "client" and "U/W" will result in the selected account codes being used to book to on the market when this account is acting as a client or an underwriter.
To remove an Account
As with all codes used in a relational database, accounts cannot be removed. It is assumed that if it is no longer required the stop flag will be set to Y. The account may have been used in some capacity at some stage and thus must still be listed on the partner account codes table. This will prevent future use of the account in new markets.
If an account has been set up in error, please consult Morning Data for assistance in correcting this situation.
To edit an existing record
To edit an existing partner record in the PARTNER program, start to type the full name of the partner in the full name field. Autocomplete will return a list of values that contain the name you require. Once the partner has been selected, tab into the partner A/C field, and make any necessary changes. The save button will only be enabled if a change is made.
v 7.0.0 - Updated to the latest version
v 6.4.0 - Updated to the latest version
v 6.3.0 - Updated to the latest version
v 6.0.0 - Updated to the latest version
v5.4.0 - Updated to the latest version
5.3.0 - Updated to the latest version
4.2.0 - Updated to the latest version.
V70M - This version contains a mechanism to minimize the occurrence of duplicate partner records i.e. records having the same name or ID.
V69M - message flag added to ensure message 143 W only displays once
V68J - FMX-451 Default stopped flag changes
V66P - (ENV-276) Integrate Sanctions Checker into NOVUS. Includes text on sanctions check situation and button to request adhoc sanctions check.
V50M - Inward and Outward Bordereau styles added
v47T - First version of this form to use the new style. No other updates except the restyle.