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Name Partner Code Maintenance
Shortcut PARTNER
Area IBA

See the NOVUS Walkthrough Guide for further information.

All new securities are created in the PARTNER program the same way, whether insurers, clients, silent agents, assessors, or consultants. Revenue accounts can also be set up in the PARTNER program, for the collection of different revenue streams such as: brokerage, bank fees, administration fees, and stamp duty - set up in the FEES program.

When a new partner is created, typing in the full name field will show a drop down with partners already created with a similar name, at this point an existing partner can be selected for editing.

Where you directly transact with a partner, the use of a proper name for the partner account code is advised; for example, "assured insured services" would create the code 'ASINSV" whilst "assured brokers ltd" would create "ASSUBS". For original assureds, the use of the system generated account code allocation (where NOVUS will assign a unique account code, much like a bank account number) is advised. This field is populated with the next system generated number by tabbing through the partner A/C field. This naming convention assists to differentiate between types of accounts and recognising accounts in the system quickly. When selecting a partner account code, special characters or spaces must not be used ( for example &,%,!.).

The roles of a partner are defined by a suffix, or if the partner is performing more than one role, more than one suffix. For a carrier use ‘.’, a client ‘*’, a third party/silent agent ‘-‘

A sanctions check can be requested in the PARTNER program by clicking sanctions check in the bottom right corner of the screen. This will put the sanctions check in the sanctions checker queue, which can be found in the additional tabs panel, in the sanctions checker tab.

Sanctions checker 2019.png

The following fields are on the PARTNER screen. If mandatory fields (denoted by a *) are not completed, this will be noted in the bottom right-hand corner of the screen which will display a red cross. Clicking this will take you to the required mandatory fields that have not been completed. Once all required fields have been entered, a green tick (check mark) will replace the red cross and there will be a note to show that all required fields have been entered.

Field name Description
Full Name* Full name of partner
Partner A/C* Account code (8 characters)
Short Name* A short name for convenience (15 characters)
Account Type Drop down list: "C" Company, "I" Individual, "O" Other
Trading As The full trading name to be used on the cover note (for the market breakdown of underwriters)
Mail Codes* Partners can be categorised into groups for mailings. Reportage can be produced to supply name and address for merging with standard letters. As all trading partners are held in one central location, they can be categorised into their typical role for mailing: overseas insurers, overseas brokers, solicitors, agents, marine brokers, marine insurers, clients etc. One partner may have multiple mailing codes
Organisation This field can be used where head office arrangements apply or to group partners together for other internal reporting purposes
Email Email address
FAO (For attention of) Name of main contact - as used in mailings
Suffixes Carrier ‘.’, client ‘*’, third party/silent agent ‘-‘
Telephone (1) Telephone number
Salutation Appropriate version of the contact name for mailing: Sir, Mr Smith, James etc
Status The account can be set to a status as defined in the CODES program. Typically, 'stopped', 'client letter' and 'under advisement'. If there are no restrictions leave as null. Stopped accounts cannot be used on a market and do not show in available partners list of values where used. The command console can be configured to capture the use of a partner with a specific code, for example: 'client letter', and an appropriate action/email/message can be performed such as to notify the compliance officer
Telephone (2) Telephone number
Website Website address
Stopped* Set this to ‘Y’ to prevent future use of this security as a client or a carrier on the market
Fax (1) Fax number
Created On Inserted by the system
Created By Inserted by the system
Lat/Long (Location tab) Latitude/Longitude of the address
Address 1 (Location tab) First line of address
Address 2 (Location tab) Second line of address
Address 3 (Location tab) Third line of address
City/Town (Location tab) City/town
Zip Code (Location tab) Zip code
Country (Location tab) Country
State (Location tab) State
County (Location tab) County
Cresta Zone (Location tab) Cresta (Catastrophe Risk Evaluation and Standardising Target Accumulations)zone
Agency (Business Information tab) Enter R, C or W as per FCA definitions, or Y or A for insurance
ERN (Business Information tab) Employer reference number
FCA Client Class (Business Information tab) FCA client classification
Country Red* (Business Information tab) Country of the partner for the reporting purposes
FCA No (Business Information tab) FCA registration number
Flood Zone Group (Business Information tab) Flood zone group assigned in the CODES program
CH Ref (Business Information tab) Companies House reference
No of policies (Business Information tab) Number of policies - inserted by the system
NAIC/DUNS (Business Information tab) National Association of Insurance Commissioners (NAIC) or Data Universal Numbering System (DUNS Dun and Bradstreet) number
No of Claims Number of claims - inserted by the system
Fiscal Code Enter the fiscal code for this partner
SIC Code Select the SIC (Standard Industrial Classification)code for this partner
Co-Broker (Accounting tab) Co-Broker account code for blocking account
Client (Accounting tab) Client account code for blocking account
U/W (Accounting tab) Underwriter account code for blocking account
Carrier ID (Accounting tab) Bureau pseudonym or non-Lloyd's ID
Carrier ID No (Accounting tab) Bureau syndicate number or non-Lloyd's reference
Currencies Allowed* (Accounting tab) Partners can be configured to only be able to transact in certain currencies. Revenue accounts must have 'ALL'
Coverholder PIN (Accounting tab) Lloyd’s cover holder personal identification number, if applicable
Hub Select the hub from the drop down list
N/A Tax Codes (Accounting tab) If a partner is exempt from a specific tax then this is configured by entering that tax code (1 character) as set up in the FEES program
VAT Status* (Accounting tab) Zero rated or exempt
Class ID (Accounting tab) Class reference (IUA)
Bureau Flag (Accounting tab) Set this to Y if the security is a bureau. The system expects LYD, IUA and ILU to be the appropriate codes for Lloyd’s, International Underwriting Association (formerly PSAC/LIRMA) and Institute of London Underwriters respectively
Zombie (Accounting tab) Select if this is a zombie account from the drop down list
Broker No (Accounting tab) Lloyd’s registered broker number, if applicable
Revenue (Accounting tab) Set this code to be a designated revenue account - The code must be 3 characters or less, typically: XBK - brokerage, XBS - stamp duty, XBA - administration fee etc. Taxes and fees can be collected within a revenue account for easy statement production on these dedicated accounts
LORS Code (Accounting tab) Lloyd's outward reinsurance code
Turnover (Accounting tab) Turnover required for reporting purposes
Employees Enter the number of employees
Inward Bordereau Styles (Configuration tab) Enter the risk profile, premium and claim style
Outward Bordereau Styles (Configuration tab) SElect the booked and paid bordereau styles from the drop down list
Division List* (Configuration tab) Partners can be permitted to be used by users in one or more divisions. This facility can be used to control client or insurer availability to a particular division. For example if the company wants to have three associated agents of captive brokers working as separate divisions but must produce and maintain their own clients.

NB: In HELIX partners can only be configured to be used on the divisions if the user who creates these up has appropriate permission levels - as defined in the WHO program

TOBA Start Date (TOBA tab) Terms of business agreement start date
TOBA Annual (TOBA tab) Terms of business agreement annually renewable Y/N
TOBA User (TOBA tab) User responsible for managing the terms of business agreement - inserted by the system
Balances Tab A list of balances for the partner
Sanctions Tab A list of queued and passed sanctions for the partner account including details of requester,date and time reqested, and status

To create a new Partner Account

  1. Complete the full name and partner A/C fields
  2. Using the tab key, navigate through the fields completing relevant data, including the tabs at the bottom of the screen
  3. Once all necessary fields have been completed the green tick and note will display that all required fields have been completed, and the save button will be enabled.

NB: Creating a co-broker in a market setup will automatically prompt to put in that third party as a co-broker line. Setting up account codes in "client" and "U/W" will result in the selected account codes being used to book to on the market when this account is acting as a client or an underwriter.

To remove an Account

As with all codes used in a relational database, accounts cannot be removed. It is assumed that if it is no longer required the stop flag will be set to Y. The account may have been used in some capacity at some stage and thus must still be listed on the partner account codes table. This will prevent future use of the account on new markets.

If an account has been set up in error, please consult Morning Data for assistance in correcting this situation.

To edit an existing record

To edit an existing partner record in the PARTNER program, start to type the full name of the partner in the full name field. Autocomplete will return a list of values that contain the name you require. Once the partner has been selected, tab into the partner A/C field, and make any necessary changes. The save button will only be enabled if a change is made.

The user is also able to access PARTNER through the EPARTNER or EPARTLIST programs.

Version History

4.2.0 - Updated to the latest version.

V70M - This version contains a mechanism to minimize the occurrence of duplicate partner records i.e. records having the same name or ID.

V69M - message flag added to ensure message 143 W only displays once

V68J - FMX-451 Default stopped flag changes

V66P - (ENV-276) Integrate Sanctions Checker into NOVUS. Includes text on sanctions check situation and button to request adhoc sanctions check.

V50M - Inward and Outward Bordereau styles added

v47T - First version of this form to use the new style. No other updates except the restyle.