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Debit Credit note.png
Name Debit/Credit Notes
Shortcut DEBIT
Area Policy

See the NOVUS Walkthrough Guide for further information.

See the debit documents page for detailed information about document field codes.

This program produces debit and credit notes for the specified transaction. These debit and credit notes are created using one of four template dummies. Each dummy can be found in the WP repository and is denoted with extensions to the file name as follows:

  • DS (direct single section)
  • RS (reinsurance single section)
  • DM (direct multi section)
  • RM (reinsurance multi section)

These files, as with all WP repository documents can be edited with care by the system administrator.

If order_percents or commission rates differ the program selects the multi sections dummy.

Field name Description
Transaction No. Enter the required transaction number. If arriving at the DEBIT program from a transaction entry program such as the TRANPT the (new) transaction number will be automatically displayed along with the gross amount of the transaction, transaction type, policy number etc.

The system option flag indicates whether a new debit/credit note is being created (‘C’), or edited (‘E’). In the case of an edit operation, the cursor will be in the [COMMIT] to proceed field. Clicking [COMMIT] will produce the debit note created earlier.

Transaction Type: If the transaction type is a ‘D’ or a ‘T’, enter one of the regular transaction types for the purposes of the debit/credit note only. The actual transaction type will remain unchanged as ‘D’ or ‘T’. A list of values is provided using double click.

If the transaction type is 'ADJ' but the client amount is not zero, a debit note can be issued

Use converted figures:. This option specifies whether the debit or credit note will be produced in the original, soft currency, or the banking currency.
Client Selection The clients on the transaction are displayed in this client selection area. If multiple clients apply then navigate to the required client using the arrow keys.
Press [COMMIT] to create the debit/credit. This will be displayed on the screen in Microsoft Word.

The DEBIT program allows the creation of debit notes to underwriters in addition to credit or debit notes for clients, company DR, and silent agents; it also supports special cases where there is zero client line such as for brokerage only transactions, and for Type D only transactions.

  • List of 'partner' entries on the form will contain all non-zero client lines and produce debit or credit notes but insurer lines will only be shown if the amount is negative i.e. if a debit note is required. Normally the CLOSE program is used to produce a closing.
  • List of 'partner' entries on the form will list clients, then insurers in order.
  • For multiple section transactions, a single line will be shown for each partner.
  • For 'transaction type' 'D', a message is displayed to indicate that the transaction type or description can be overwritten to something more appropriate. Click the list of values (LOV) field for possible options, or leave blank and enter descriptive text.
  • The transaction type list of values (LOV) available includes all transaction types except 'AUT' (automatic brokerage),'CP' (contra premium),'WOI' (IBEX write off),'WOF' (write off),'BDR' (bordereau),'CSH' (cash) and 'JNL' (journal).

A maximum of 20 tax/fee code instances is permitted.

The division and destination currency of the transaction is used to identify the single bank account marked as the default bank account for use in the DEBIT program. Where there is no default, no bank details are included. If no bank account is found for the division\currency combination, no bank details are included.

If one or more bank accounts are found for the division\currency combination but none is marked as default, no bank details are included. If one bank account is found for the division\currency combination and is marked as default, details of this bank account will be used for the debit note.

Resetting flags

It is possible to reset flags in the program by pressing f5 followed by [COMMIT]. The program will build a new document next time the program is used rather than use the current document held in the WP repository. For detailed information on how the process works, see the Reset Flags page in this wiki.

Version History

v6.4.0 – Updated to the latest version
v6.2.0 – Updated to the latest version
v6.1.0 – Updated to the latest version
v5.0.0 – Updated to latest version
v4.2.0 – Updated to latest version
V141J - URM 3920 FMX-276 Corrected code generating deduction percentages
V140K - iba/market_c join fixed to allow for text append to iba.reference. Relates to the appearing of the 604 W message
V133S - fmx-175 reduce size of string passed to block1.reference
V132J - URM 3767 Does not produce claim credit note correctly so modified join between iba.reference and market_c.ac_ref when transaction is claim or ref.
V131S - fmx-70 Fee only transaction, allow the list of unique clients even if tax_code specified
V130M - fmx-68 zero insurer line Cope with zero insurer line Display underwriters in "client" list when a debit note can be created
V121M - Format of curr_date corrected to DD-MON-RRRR
V109M - Soft return added between taxes and fees.
V107M - F69 populated with log-on of signatory ready for signature image insertion within the WP macro.
V105M - Authorisation rules based on limits and check box in WHO changed. If debit/note value exceeds User's authorisation limit then an authorised Proxy must be selected from the LOV.  That proxy must have his authorised check box in WHO checked.
V103M - Limits and authorised signature in WHO respected.
v100T - Enables multiple debit note printing for duplicate clients on a transaction.
v96J - Amendments to tax percent calculations
v94J - First version of this form to use the new style. No other updates except the restyle.