CLOSE

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CLOSE v186.jpg
Name Closings
Shortcut CLOSE
Area Policy

See the NOVUS Walkthrough Guide, and CLOSE documents, pages for further information.

The closing program allows documentation to be produced for three types of partners: bureaux, companies, and silent agents in the form of LPAN's (London premium advice note), LCCF's (London claim collection form), open market premium closing advice and silent agent credit notes.

Each type of partner appears on the screen and the codes of the partners are listed in the relevant column.

The closing program can be accessed from the main menu by typing CLOSE, accessed from the DEBIT program, or from the CLMMEN program menu. Select a relevant option and click proceed.

Templates used by this program are found in the WP directory and can be edited with care by your system administrator. The same templates are used for claims and any other type of transactions.

They have standard prefixes and end in:

_closings.doc (Company)

_pan.doc (Bureau)

_sacredit.doc (Silent Agent)

_lccf.doc (Bureau Claims)


Field name Description
Trans No: Type the relevant transaction number (if chaining into the program the system will autofill the relevant transaction number). The system will autofill the policy number/year. The relevant column(s) (companies, bureaux, silent agents) will be populated as applicable.

Where a transaction on a risk has a Business Class on risk header that is mapped to a Business Category of MAR (Marine) and has a section that is mapped to a Section Report Group of WA (WAR), box 27 of the LPAN will populate with the 100% gross premium for the section, and box 28 will populate with the net premium for the section.

Gross The system will autocomplete the details of the transaction for currency and gross amount.
Converted Transactions Select whether to use converted figures (Y or N).
Processing Options Select which of the three types of partners to be processed (company ('C'), bureaux ('B'), silent agent ('S')).

Note: Closing expects IPT to have the code 'x'. If any other letter is used for the IPT code it will not be recognised as IPT in closing, and will miscalculate.

How to create a closing document

  1. Type CLOSE in the NOVUS Shortcut box or from the DEBIT program click on the closings button, or in the CLMMEN program menu select a relevant option; 'closings (WP based)' for claims
  2. Enter transaction number or click to display a List of Values (LOV) if in the claims module.
  3. Tab through the form
  4. Select whether to use converted figures (Y or N)
  5. Choose a processing option: 'C' for company, 'B' for bureaux, 'S' for silent agents
  6. If the bureaux option is entered, the system will present the user with further fields representing PAN options to be completed for Lloyd's: group by section or LMRC (London market risk code), delinked (Y or N) and stage 1 or S & A.
  7. Tab and press [COMMIT] (F10). The WP document is displayed in Microsoft Word.
  8. After editing, saving and printing the document, close the document or exit Microsoft Word.


Resetting flags

It is possible to reset flags in the program by pressing f5 followed by [COMMIT]. The program will build a new document next time the program is used rather than use the current document held in the WP repository. For detailed information on how the process works, see the Reset Flags page in this wiki.


CLOSE WP Status.jpg


Open Market premium closing advice - for companies:


Open Market closing advice.jpg


LCCF (claim) - for bureaux:


LCCF.jpg


LPAN - for bureaux:


LPAN.jpg


For the full list of LPAN's see the CLOSE documents page of the Wiki.

Silent agent credit note - for silent agents:


SIlent agent credit note.jpg


Version History

v 6.4.0 – Updated to latest version
v 5.0.0 – Updated to latest version
v186: Updated to latest version
v138K: FMX-307 navigation trigger fixed
v137K: LCCF open cursor bug fixed
v136K: LCCF mofified to loop on bureau and 'remove syndicate' flag now works.
v135G: FMX-264 CLOSE signed and date issue for off policies
v101M: FDO's: leave instalments, tax and ipt blank
v100M - Accommodate FDO transaction type
v99M - First version of this form to use the new style. No other updates except the restyle.